Check availability
Review the public calendar for the date, time, and space you need.
New online request system
Find a space.
Find a space.
Plan your event.
Salem School District makes it easier for community groups to view facility availability, submit requests, upload insurance documents, and follow approvals online.
Requests are reviewed before approval. An available time is not reserved until the district approves the request.
Online schedulingPlan your facility request
Select a date Choose a space Submit online
Choose a dateStart with the live calendar
Request onlineFollow every step in one place
Before you begin
Have the important details ready
A few minutes of preparation will make the request faster and reduce follow-up questions.
Your request checklist
You can review availability before signing in. These details are needed when you submit.
- Dates and timesInclude setup and cleanup time.
- Preferred spacesKnow the building, room, field, or gym you need.
- Expected attendanceProvide your best estimated number of guests.
- Event detailsDescribe the activity and how the space will be used.
- Setup needsList requested equipment, layout, or special arrangements.
- Organization informationHave a contact name, phone number, and current email.
- Current insurance documentHave a PDF available if your classification requires a COI.
Important for returning customers
Did you previously use ML Schedules?
Do not create a duplicate account. Your Salem Events account uses the email address associated with your previous ML Schedules events.
- Choose Set Up AccountOpen the secure account-access form.
- Enter your existing emailUse the same address connected to your previous events.
- Create your passwordOpen the secure email link and finish setting up access.
Set Up Account
Use your ML Schedules email address
A clear online process
From availability to approval
Follow these four steps to request a district facility.
Set up or sign in
Access your existing Events account or create a new one.
Complete your request
Add the schedule, attendance, setup needs, and any required documents.
Follow the review
Track questions, documents, and the final decision in My Events.
Insurance, fees, and approval
Know what may be required
Requirements depend on the organization, requested space, and type of use. The system will identify the items that apply to your request.
- Some classifications must upload a current Certificate of Insurance as a PDF.
- Some spaces and types of use may have facility fees.
- Certificates previously provided through ML Schedules do not carry over.
- Insurance approval and event approval are separate reviews.
Please note: An available time, an approved COI, or a paid fee does not reserve a facility by itself. The request must receive final event approval.
After you submit
Understand your request status
My Events shows what is happening and whether you need to take action.
Submitted
The district has received your request and the review has started.
Needs Information
Open My Events to review the question or missing requirement.
Approved
Your event is approved and the facility is reserved for the approved schedule.
Conflict or Declined
Open the request in My Events for the reason and available next steps.
Frequently asked questions
Questions before you begin?
Can I request more than one date?
Yes. When available in the Schedule step, use the repeat options to request a recurring series. Each occurrence is checked for availability and may require review.
Can I change or cancel a submitted request?
Open the booking in My Events to request an edit, reschedule, or cancellation. A requested change does not take effect until it is reviewed.
When is the facility officially reserved?
The facility is reserved only when the event request shows Approved. Calendar availability, document approval, or payment alone is not final event approval.
Where can I review fees and policies?
Open Calendar & Availability and select Fees & Policies. Any requirements that apply to your request will also appear during the request process.
What if I cannot access my ML Schedules email?
Check spam or junk folders first. If you no longer have access to that email address, contact the district rather than creating a duplicate account.
Should district employees use a public Events account?
District employees should sign in to Asset Manager and use the internal Events module. Public Events accounts are intended for community organizations and other outside requesters.
Still need assistance?
We are here to help.
For help accessing an existing account or completing a facility request, contact Salem School District.
8828 Antioch Road\nSalem, WI 53168
262-843-2356
Open Facility Calendar